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CaseLog
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For Irish criminal defence firms

Record the appearance once. The Legal Aid claim comes from it.

The court diary, the case file and the Legal Aid claim, kept together. District, Circuit and High Court appearances, prison and station visits, custody records, bench warrants, and the LA1 and LA10 claims that follow them.

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From EUR 60 per month for the practice. Monthly subscription, cancelled by the firm in the application.

app.caselog.ie/appearances

Today

12

Unassigned

2

Warrants out

1

TimeClientCourtSolicitorStatus
10:30T.M.DublinDC-ARBUpcoming
10:30D.C.BlanchardstownDC-ADKUnassigned
11:00R.N.CloverhillPR-VMCCompleted
12:15C.F.NaasDC-ARBBench warrant
14:00M.S.BrayCC-ADKUpcoming
Sample data. Every client here appears as initials, the same redaction CaseLog applies automatically to in-camera and child cases.

Covers

  • District Court
  • Circuit Court
  • High Court
  • Prison visits
  • Garda station visits
  • Legal Aid Board claims

The problem

What generic practice software leaves the criminal courts to sort out

01

The diary and the claim are kept apart

Court dates live in a shared calendar or a spreadsheet, and the Legal Aid claim is reconstructed from memory weeks later. Attendances are lost between the two, and the firm rarely discovers which ones.

02

Nobody is certain who is covering what

Twelve appearances across four courts need a solicitor against every line by the evening before. Where that assignment is informal, the morning goes on telephone calls instead of preparation.

03

Payment arrives in batches, not per claim

The Legal Aid Board pays against certificates in monthly returns. Matching one payment back to the claims it covers is nobody's favourite task, and it is where fees quietly go missing.

The case file, the claim, the reminder to the client and the fee in the monthly report all follow from a court date somebody has to attend.

The product

Three places the work actually goes

In the courtroom

Outcomes recorded where they happen

Court Today is intended for a phone held in one hand, in a building where the signal drops as soon as you go downstairs.

Call the list
Cases in order, with the client, the court and the time.
Record the outcome
Outcome, adjourned-to date and bench warrant in three taps.
Outcomes survive a lost signal
An outcome saved without a connection is held on the phone and sent when the signal returns. The adjourned-to date and the bench warrant flag need the network, and the screen says so at the time.
Custody in view
The detention clock and any outstanding warrant sit beside the client.
Court TodayOffline

T.M.

10:30

Dublin District Court, Court 8

AdjournedStruck outConvictedRemanded
Adjourned to14/09/2026

D.C.

10:30

C.F.

12:15

3 outcome saves held on the device, syncing when signal returns

Court Today, with three outcome saves held on the device while the connection is down.

Legal Aid

Claims produced from appearances already recorded

Each appearance holds what the claim form asks for, so the form is generated rather than retyped at the end of the week. Where a form permits several attendances, they go on one claim.

The four forms
LA1, LA10, prison visit and station visit, produced as PDFs.
Bundled attendances
Several appearances on a single claim where the form allows it.
Monthly returns
Batched with a reference for the return, and payment recorded against each claim as it lands.
Status on every claim
Pending, submitted, paid, with the certificate number required before submission.
Form LA1, generated

T.M.

Cert LA-2026-0917, Dublin District Court

Paid
Appearance, 12/05/2026, Dublin60.00
Appearance, 26/05/2026, Dublin60.00
Travel and subsistence35.00
Total claimedEUR 155.00
Batch 2026-05, 18 claimsEUR 4,820.00
An LA1 assembled from two recorded attendances, inside a monthly return.

Running the firm

Fees, claims and payments in one ledger

Income by month, claims by status, and the claims that have been outstanding too long. The client account and the office account are kept apart, with reconciliation dates against both.

Income
Claimed and received by month, by appearance type and by solicitor.
Ageing
Claims outstanding beyond 30, 60 and 90 days.
Ledgers
Client and office accounts held separately, with reconciliation dates.
Export
CSV and PDF throughout, and an administrator can download the firm's full record as a ZIP.
app.caselog.ie/reports

Claimed, year to date

EUR 61,240

PaidEUR 56,410
Submitted, awaiting paymentEUR 3,190
Not yet claimedEUR 1,640
Claimed by month with the current month highlighted, and the same total by claim status.

Day to day

A working day, from the morning list to the return

  1. 08:10

    Before the office empties

    Tomorrow's list went out by email last night. This morning it is a PDF for the folder, a calendar entry on each solicitor's phone, and a flag against the two appearances with nobody assigned.

  2. 10:30

    Calling the list

    Call the case, record the outcome, set the adjourned-to date, flag the bench warrant. Recorded at the back of the courtroom rather than written down and typed up that evening.

  3. 16:45

    Back at the desk

    Generate the LA1 with both May attendances on one form, record the attendance in six-minute units, and send the client a reminder for the next date.

  4. Month end

    Return and reconciliation

    Batch the month's claims into a single return with a reference. Record each payment against the claim it settles, and read claimed against paid by certificate number. Outstanding claims, and their age, sit on the reports screen.

What is included

What is in the system

Nine areas of a criminal practice, each with the screen behind it.

Court diary

Appearances, court lists and cover

Appearances by type across District, Circuit and High Court, prison and station visits. The week's list goes out as a PDF and by email on Saturday evening, each solicitor subscribes to a calendar feed, and anything without a solicitor against it is flagged while there is still time to arrange cover.

Diary, week of 07 September

Mon

07

6

Tue

08

12

Wed

09

4

Thu

10

9

Fri

11

7

10:30 · T.M.Dublin

District Court appearance, mention

11:00 · R.N.Cloverhill

Prison visit, consultation

14:00 · M.S.Bray

Circuit Court appearance, return for trial

2 appearances have no solicitor assigned

To see any of it against your own court list, book a demonstration.

Pricing

One plan: a price for the practice, then a seat for each additional user

The practice, first user included

EUR 60per month

Each additional userEUR 30per month
Monthly price by the number of users on the account
Users on the accountPer month
1 userEUR 60
2 usersEUR 90
4 usersEUR 150
8 usersEUR 270

Paid annually, the same subscription is 10% less. The billing interval is changed in the application at any time.

Start a 30-day trialOr see it first with a demonstration

Included in every subscription

  • Every feature. No tiers, no add-on modules, no per-document charges.
  • Unlimited clients, cases, appearances and claims.
  • SMS and email reminders included, with no text credits to purchase.
  • Suspended users are not billed: seats follow active members.
  • Bulk import on the way in, full export on the way out.

Payments are processed by Stripe. Invoices, card details and cancellation are handled in the billing settings inside the application.

Demonstration

Book a demonstration

Send the details below and we will reply by email to arrange a time. It helps to have a week of your own court list to hand, since the fastest way to judge the system is to put real appearances through it.

Who it is for
Principals, practice managers and the solicitor who keeps the diary.
What we cover
The court list, an appearance through to its Legal Aid claim, and the reporting behind both.
No obligation
A demonstration is not a trial sign-up, and the trial does not require one.

Used only to arrange the demonstration. No marketing list, no third parties.

Questions

Frequently asked questions

What happens at the end of the trial?
The subscription begins and the first payment is taken. Nothing is charged during the 30 days, and the subscription can be cancelled before the trial ends without a charge.
Is there a contract or a minimum term?
No. The subscription is monthly and is cancelled in the billing settings by the firm, not by a request to us. Access continues to the end of the period already paid for.
Can we move our existing records across?
Yes. Clients and appearances are imported in bulk from a spreadsheet, so a live diary does not have to be retyped before the firm can use the system.
How is our clients' data handled?
The firm is the controller of everything it enters about its own clients and matters, and CaseLog is the processor, under a data processing agreement. PPS numbers are masked on screen, and revealing one is written to an audit log with the IP address and the device, as is every download of a document. In-camera cases are redacted automatically in court lists. Claim forms are not redacted, because the Legal Aid Board needs the client's full identity to process payment, so they carry a reporting-restriction banner instead.
Are text messages charged separately?
No. SMS and email reminders form part of the subscription. There are no text credits to purchase and no charge per message.
How are additional users charged?
The base price covers the practice and its first user. Each additional active user is EUR 30 per month, billed from the day the account is activated. Suspending a user stops that seat being billed.
Does it suit a mixed practice?
It is built around court appearances and Legal Aid, so criminal defence work gets the most from it. Firms with a mixed caseload run CaseLog for the court side and keep an existing system for conveyancing, probate and family.
Who supports it, and how quickly?
Support is by email at support@caselog.ie, and the reply usually comes within one working day. There is no separate support charge and no paid tier for it.
What happens to our data if we leave?
The firm's full record can be exported at any time, and individual screens export to CSV or PDF. Nothing is withheld to keep an account open.

Start

Run it against a real week

Enter next week's list and run CaseLog alongside whatever the practice uses now.

Start a 30-day trialBook a demonstration